Resignation Letter Generator

A resignation letter has a narrow job. It states that you are leaving, gives the date of your last day and sets the tone for how you will be remembered. You may need a reference, a relieving letter or a favour from these people later, so a clear, courteous letter is worth the few minutes it takes. This generator drafts one and works out the last day.

What to enter

Give your name and job title, the person you are writing to and the company, and the date of the letter. Enter your notice period in days. Then choose how the last working day is set: “Date of letter plus the notice period”, calculated for you, or a date you choose. Pick a reason: a new opportunity, further study, personal reasons, relocating, or none. Choose a tone, warm and grateful or short and neutral. Two switches add an offer to help with the handover and a request to confirm the exit process, final pay, any leave balance, return of property and your relieving and experience letters.

How the last day is calculated

With the calculated option, the tool adds the notice days to the letter date. A letter dated 10 November 2026 with 30 days’ notice gives 10 December 2026. The letter says, “In line with my notice period of 30 days, my last working day will be 10 December 2026”. Check your contract, because notice may be counted in months, in working days or from the end of a pay period, and some employers accept a shorter notice by agreement. If you choose your own date, that date is used instead.

The parts of the letter

The opening paragraph says “Please accept this letter as formal notice of my resignation from my position as [title] at [company]” and, if you chose a reason, adds a single sentence. The notice paragraph gives the last working day. A warm tone adds a sentence of thanks for the opportunities and support, and a closing good wish to the company and team; a neutral tone ends with “Thank you.” The handover paragraph offers to finish or document current work and train whoever takes over. The exit paragraph asks about the process, final pay, leave and relieving letters.

Two worked letters

The first sample is Neha Joshi, a Senior Frontend Engineer, writing to Karan Mehta at Northwind Software Pvt Ltd on 10 November 2026. The notice is 30 days, the last working day is 10 December 2026, the reason is a new opportunity, the tone is warm and both switches are on. The second sample is Dev Malhotra writing to Jo Ellis at Harbour Studio Ltd with 14 days’ notice but a chosen last day of 30 November 2026, no reason, a short neutral tone and no extra paragraphs, which makes it a very short letter.

Etiquette

Keep it short and positive, even if you are leaving for difficult reasons. Do not criticise colleagues or the company in writing. Say what you will do to help the transition, and keep to it. Return company property on time, and ask for the experience and relieving letters, since your next employer will need them.

Before you hand it in

Check your contract for notice, non-compete and confidentiality clauses, and for how unused leave and bonuses are treated. Make sure your new job’s offer is final, in writing and unconditional before you resign. Keep a copy of the letter and any reply, and note the date they confirm your last day.

Limits

The date calculation is a plain count of calendar days, and the letter does not know your contract. Notice rules, garden leave and payment in lieu of notice depend on the contract and local law. The letter is a general template and not legal advice.

Related tools

• Experience & Relieving Letter Generator is what the employer issues in reply.
• Notice to Vacate Generator applies the same notice maths to ending a tenancy.
• Leave Application Generator helps request time off to use leave before you go.
• NOC Generator covers permission letters that employers may issue alongside your exit.