Guide
Experience letters and relieving letters: what each proves and how tenure is counted
When someone leaves a job, two short letters usually follow. One says what they did and for how long, the other says they have been released from service. Employers and background checkers rely on both, so the wording needs to be accurate and the dates exact. This tool builds either letter from a few facts and counts the length of service for you.
Which letter to choose
An experience letter, also called an experience certificate or service certificate, states that the person worked for the company in a designation from one date to another, and may describe their duties and conduct. A relieving letter confirms that the resignation was accepted and that the employee stands relieved from the last working day, with dues settled and property returned. Choose the one you need at the top of the form.
What you enter
For both letters you give the company, its address, the person signing and their title, and the date of the letter. Add the employee’s name and an optional employee ID, the last designation and optional department, the date of joining and the last working day. For an experience letter you can type responsibilities, one per line, and pick a conduct statement: not stated, good, very good or excellent. For a relieving letter you can add the date the resignation was accepted and a switch saying all dues have been settled and company property returned. A final switch adds a good-wishes line.
How tenure is counted
The period is counted from the joining date to the last working day, with the last day included. The tool adds one day to the end, counts whole calendar months from the joining date, and prints years and months. Someone who joined on 4 July 2022 and left on 31 October 2026 has “4 years 3 months”. If the period is under a month it is printed in days, and an end date before the start date prints no period. This rule is stated in the hint, so the person reading it can check it.
Two worked examples
The first sample is an experience letter from Northwind Software Pvt Ltd for Neha Joshi, employee ID NW-1042, a Senior Frontend Engineer in Product Engineering from 4 July 2022 to 31 October 2026, a period of 4 years 3 months. Her responsibilities are leading the design system, mentoring four junior engineers and owning the checkout interface, and her conduct and performance are stated as excellent. The second sample is a relieving letter for Aarav Shah, a Data Analyst who joined on 15 January 2024 and left on 31 October 2026, 2 years 9 months, with the resignation accepted on 30 September 2026 and dues settled.
Making a letter that survives verification
Print it on company letterhead, with the signer’s name, title and contact details, so that a verifier can call. Use the employee’s name exactly as in the records. Do not exaggerate the title or the dates, because a mismatch with payroll records is the most common reason a check fails. Give the employee a signed original and keep a copy.
Limits
The letter states what you type; it does not check payroll records. Whether to include conduct comments, and in what words, is a policy decision for the employer, and some companies limit letters to dates and designation. The format is general and not legal advice, and it does not replace any statutory service certificate that your country may require.
Related tools
- Resignation Letter Generator writes the letter that comes before a relieving letter.
- Offer Letter Generator documents the start of the same employment.
- Letter of Recommendation Generator supplies the personal reference that an experience letter does not.
- NOC Generator covers permission letters that employers also issue.
Checked against the current version of the Experience & Relieving Letter Generator on .