Packing Slip and Delivery Note PDF Generator

An order is packed, taped and sent. A day later the customer opens the box and wonders whether everything is there. A packing slip answers that question without a phone call: it lists what is inside, how many of each, and which order it belongs to. It is a simple document, but a useful one for sellers of every size, and it saves time on both sides when something is missing or when the parcel is a partial shipment. This page makes one as a PDF.

What belongs on it

Your name and address, the receiver’s name and delivery address, the order number, the date shipped and, if you have it, the carrier or tracking reference. The body is a list of items, each with its stock code, the quantity the customer ordered and the quantity in this parcel. The foot can carry a short note and two signature lines, one for whoever packed the parcel and one for whoever received it.

Why there are no prices

The slip goes inside the parcel, where anyone who handles it can read it. A customer who bought a gift does not want the recipient to see what it cost, and prices are not needed to check the contents. The price belongs on the invoice, which you send separately, or the customer receives by email. The page therefore prints only quantities, and its text does not contain currency amounts at all.

A worked example

Press Sample for a coffee roaster sending an order to a deli. There are three lines: House blend 1 kg, code HB-1000, ordered 12 and shipped 12; Espresso blend 1 kg, code ES-1000, ordered 8 and shipped 6; and a box of 100 paper filters, code PF-100, ordered 4 and shipped 4. The order number is SO-7710, the carrier is Royal Mail 24, and the ship date is today. The two columns show at a glance that two bags of espresso blend are still to come. The note asks the receiver to check the contents and report any shortage or damage. After the PDF is downloaded, the slip number moves from PS-0001 to PS-0002.

Partial shipments

If you cannot send everything, enter the quantity you are sending in the “Shipped” column and leave the ordered quantity as it was. Make a second slip when the rest goes, with the same order number, so the two together account for the whole order. Saying “backordered” in the notes box prevents a customer from thinking the missing items have been forgotten.

Slip or delivery note

The two terms describe the same idea. A packing slip is the list inside the parcel; a delivery note is often a copy that is signed by the receiver when goods arrive, particularly for deliveries to businesses. With signature lines for both packer and receiver, this page serves for either. For deliveries that need a signature, print two copies and keep the signed one.

Edge cases

A line with no description and no SKU is left out. The ordered quantity follows the shipped quantity until you change it, so a full shipment needs only one number per line. Quantities can be decimals, for goods sold by weight. Long descriptions wrap in the table. The sender’s details and the next number are remembered in this browser, and the receiver’s details are not.

Limits

The page does not know your orders or stock, so it cannot check quantities or generate a slip from an order automatically. It does not print barcodes, weights or customs information. For international parcels, customs forms and a commercial invoice are separate documents with requirements of their own.

Related tools

• Shipping Label and Address Slip PDF Maker prints the address label for the outside of the parcel.
• Purchase Order Generator is the buyer’s side of the same order.
• Invoice Generator carries the prices that the slip leaves out.
• Volumetric / Dimensional Weight Calculator helps you choose a box that does not cost more to post.